Project Description

cs dragon boat racing summer party in windsor 22 - Dragon Boat Racing & Summer Party in Windsor

The Brief

ebe logo icon - Dragon Boat Racing & Summer Party in Windsor

Our client in the music industry asked us to provide a variety of ideas and venues suitable for their annual outdoor summer party. This should include a fun team building activity, preferably water-based in London or within one hour’s drive. They also wanted transport to and from their London offices, a variety of additional fun activities, a BBQ lunch, bar and music entertainment.

There would be around 120 people, approx. 70% men and mostly under the age of 40 and we would need a wet weather contingency in the case of bad weather.

Scope Of Services

  • Finding venues with outside grounds and water for activities within an hour of London
  • Contract and cost negotiation
  • Budget management
  • Supplier management
  • Branding of gifts, flag & t-shirts
  • Coach transfers
  • Varied activity programme during the day including dragon boat racing, boat rides, massages & beauty treatments, tennis, golf, garden games and afternoon band
  • Arrival refreshments, BBQ lunch, afternoon bar
  • Progress updates to organiser with up-to-date costs
Branding
Event Management
Summer Party
Team Building Experience

Results

We provided several activity and venue options and the client chose to hold this special event in the grounds of The Oakley Court Hotel in Windsor.

This stunning venue has its own permanent marquee in the gardens, located on the banks of the River Thames. The marquee was used for arrival refreshments, a bar throughout the day, lunch service and seating and afternoon entertainment. As we had watched the weather forecast for a few days before and showers were predicted, tables and chairs were laid out for lunch inside the marquee.

We arranged for a variety of fun games and activities including Swingball, Connect 4,   inflatable bungee run and inflatable skittles in the gardens. We also hire two tennis courts, pre-booked several rounds of golf on the on-site 9-hole golf course and also booked a boat for small groups to make trips up and down the Thames. We also provided all required equipment including golf clubs and balls plus tennis rackets and balls.

A Capri marquee was constructed as a chill-out area, with therapists offering massages plus beauty treatments including eyebrow shaping and nail treatments.  We also hired picnic tables, a selection of deck chairs, beanbags and festival flags for guests to sit on the water’s edge or gardens and enjoy watching the activities.

The dragon boating brought a competitive edge to the day, with the staff being split into teams with branded t-shirts for several hours of racing, with a prize for the winning team.

The weather was fairly kind, although with rain threatening at lunchtime, we made a decision for the food to be served inside the marquee – a wise decision as a shower appeared just as lunch was to be served.

After lunch a band performed in the marquee with Pimms being served and a variety of drinks from the bar, with a well-timed visit from the pre-booked ice cream van mid-afternoon, offering a wide range of ice creams and slush.

The staff all left by coach around 4pm to continue their fun activities in London. We had great feedback about what a fun day they had had, many people trying out new activities for the first time. And for those who prefer to watch, they enjoyed a more relaxing day watching the world go by!

“A huge thank you for all of the hard work put into yesterday’s event – it was a fantastic day and we couldn’t have done it without you! A great time was had by all and we will be speaking to you soon about our Christmas party!”
Event Organiser

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